Hey, Dan Mills Community! Now is the time to start planning for our spring auction. The Silent Auction and Art Show, scheduled this year for April 20, is one of our biggest fundraiser events. Last year we raised over $10,000 through auction bidding, and the event is growing each year!
We especially appreciate the help of local businesses and business owners in providing donations for our auction items each year. Do you know of a business who might like to donate? Contact the auction committee!
Planning and running the auction takes a lot of work, and we need your help! We have committees to organize and help with each area:
Auction Committee: This committee will coordinate collecting items from local businesses and organizing items at the school. They will also help with bid sheets, write thank you notes and tax forms to donor businesses, and coordinate item pick up and payments following the auction.
Donor solicitors: This is our biggest need because of the sheer amount of local businesses that are in our city. Volunteers can be any parent or staff from DMES who would be willing to approach local businesses for donated items, services, lessons etc. To get started, click on this shared document. It has all the links and info on how to approach donors, including a spreadsheet to sign up to contact businesses.
Digital Team: The members of this team will do a digital "shout out" as thanks for the donation on our Facebook page, Twitter, and PTO blog. If posting to Facebook is your thing, this is your team!
Grade Level Basket Coordinator: Each grade level typically organizes a basket around a theme (summer fun, family game night, etc). The grade level coordinator will work with room parents to contribute to a grade level basket.
Site Prep Team: Set up the library the week and day of the auction. This team will work with the librarians to make sure that the library is ready for the auction but still open to students during the week of the event.
Auction Staff: This team helps to staff the auction, answering questions and helping move traffic throughout the evening. They also work with the closing team to help get the auction finished out.
Closing team - On Site: This is the team that gathers bid sheets, closes auction items out at the end of the night, and helps to clean up the library so it is ready for use the next day. Time commitment is about an hour or so the night of the auction.
Closing team - Off Site: This team typically goes to an off-site location to total the auction and notify winners via email. This may be a late night after the auction is over. Bring your laptop (for emailing) and enjoy a snack and beverage while we work together to wrap things up!
Feel free to sign up on more than one team. Many hands make the work light. Let's work together to make this auction the best yet!